Constitution & Bylaws of Illinois Directors of Student Activities
The IDSA Constitution and By-laws are the framework of rules that govern the work of the Illinois Directors of Student Activities. Every provision of the Constitution and every By-law was voted into effect by the membership and can be changed only by a vote of the membership. The Board of Directors approves interpretations for situations that need elaboration or are not specifically mentioned in the Constitution and By-laws.
Bylaws of Illinois Directors of Student Activities
ARTICLE I: NAME, INCORPORATION, SEAL
Section 1 – The name of the organization shall be the Illinois Directors of Student Activities (IDSA).
Section 2 – This organization is a not-for-profit corporation of Illinois.
Section 3 – The seal of this organization shall be the outline of the State of Illinois bearing the initials IDSA and the words “Illinois Directors of Student Activities”.
ARTICLE II: PURPOSE
Section 1 – To improve student activity understanding and relationships throughout the schools in the state and nation.
Section 2 – To foster a closer working relationship with the Illinois High School Association, other State School Associations, and other organizations working for state and national student activities progress.
Section 3 – To foster high standards of professional proficiency among all members.
Section 4 – To develop greater unity, uniformity and fellowship among all members.
Section 5 – To improve the articulation of co-curricular activities in the total educational program.
Section 6 – To provide an opportunity for exchange of ideas concerning mutual problems and practices.
Section 7 – To promote the establishment of the position of Student Activities Director in the schools of Illinois.
Section 8 – To develop a program of education and training to improve the levels of involvement and performance of the directors in the school activities.
Section 9 – To encourage the development of student activities in the schools of Illinois.
Section 10 – To establish an ongoing organization of advisors to aid and assist the growth of the IDSA.
ARTICLE III: MEMBERSHIP
Section 1 – Eligibility: All student activities sponsors and directors in public and private schools of Illinois are eligible for membership.
Section 2 – Voting: All convention attendees will be eligible to cast a vote for elections and other IDSA issues.
Section 3 – Honorary: The Executive committee may vote Honorary memberships.
ARTICLE IV: OFFICERS AND BOARD OF DIRECTORS
Section 1 – The officers of this organization shall be the President, the President-Elect, the Secretary and the Treasurer. No person holding one of these offices shall also serve as any other officer in this organization. The term of office shall consist of two years.
Section 2 – Duties of the President: The President shall preside at all meetings of the IDSA as Chief Executive Officer. The President shall have the power to appoint special committees and call special meetings.
Section 3 – Duties of the President-Elect: The President-Elect shall work with the Executive Committee on matters relative to planning the activities for his/her term in office. The President-Elect shall assume the duties of the President in case of absence or inability to act. The President-Elect shall succeed the President after serving two years as President-Elect.
Section 4 – Duties of the Immediate Past President: The immediate Past President shall act as an advisor to the President and the Executive Committee. The immediate Past President shall serve as Public Relations Chair.
Section 5 – Duties of the Secretary: The Secretary shall be the chief correspondence officer responsible for the records and proceedings, issuing of ballots, notices, publications, reports and other items necessary for proper operation of the IDSA. The Secretary shall conduct meetings in the absence of the President and President-Elect.
Section 6 – Duties of the Treasurer: The Treasurer shall be the chief financial officer responsible for the receipt and disbursement of funds as authorized by the Executive Committee. The Treasurer shall submit a financial report as routine order of business at all IDSA meetings. The Treasurer shall submit a yearly financial statement at the State Convention.
Section 7 – Unexpired Terms of Officers: If an officer is unable to complete a term, for any reason, the President shall appoint a replacement to serve until the next annual convention with the approval of the Executive Committee.
Section 8 – The Board of Directors: The Board of Directors shall consist of the Executive Committee and any members committed to promoting Student Activities within their school.
Section 9 – Quorum: A quorum shall consist of a majority of the membership of the Board of Directors.
ARTICLE V: EXECUTIVE COMMITTEE
Section 1 – Membership: The Executive Committee shall be comprised of all duly elected officers specified in Article IV, each having one vote on all legislative matters.
Section 2 – Legislative Action: The Executive Committee shall act on all matters pertaining to membership and legislation in accordance with the Constitution.
Section 3 – Quorum: A quorum shall consist of three-fifths of the membership of the Executive Committee and any action taken shall be based on a simple majority vote.
Section 4 – Vacancies: In the event of an emergency, the Executive Committee may call a special meeting or may poll the active membership. The Executive Committee shall have the power to fill vacancies created on the Committee or take any necessary action in the interests of this organization in accordance with the constitution and bylaws of this organization.
ARTICLE VI: MEETINGS
Section 1 – Regular: To be decided by the Executive Committee.
Section 2 – Elections: Elections shall be conducted at the state convention.
ARTICLE VII: COMMITTEES (TO BE SELECTED BY THE EXECUTIVE COMMITTEE)
Section 1 – Nominating Committee: Shall consist of five members, to be chaired by the President-Elect. The Nominating Committee shall prepare a slate of officers to be voted on at the state convention. They shall serve one-year terms and may be reappointed.
Section 2 – Convention Committee: Shall consist of the President, a convention chair, and other interested members. The committee is responsible for the organization, implementation, and evaluation of the state convention.
Section 3 – Awards Committee: Shall consist of at least three members of the Board of Directors. The committee shall be responsible for evaluating and selecting annual educator awards.
Section 4 – Scholarship Committee: Shall consist of at least three members for the development, implementation, and selection of monetary scholarships to students of convention-attending schools for the purpose of attending a secondary educational institution.
ARTICLE VIII: ELECTIONS AT THE STATE CONVENTION
Section 1 – Nomination of Officers Slate: The Nominating Committee shall present the slate at the state convention.
Section 2 – Nominations may be made from the Floor.
Section 3 – Preparation of the Ballot: All contested offices shall be voted by electronic ballot. Election will be determined by majority vote.
Section 4 – Issuing of Ballots: The Secretary shall issue ballots to each person present at the convention.
Section 5 – New Officers: The President will install new officers as the last order of business at the state convention.
ARTICLE X: AMENDMENT TO BYLAWS
Section 1 – Bylaws Purpose: These bylaws have been developed to best serve the purpose of the organization as outlined in Article II.
Section 2 – Amendments: All amendments may be proposed by the Executive Committee or by a petition of 30 active members to the Executive Committee.
Section 3 – Adoption: Shall be by a majority of votes at the state convention.
The Undersigned, Secretary of this Corporation, hereby certifies that the Bylaws of this Corporation were duly adopted as of the day of , 20 .